You have a budget to have someone help you with things and you’re excited to be hiring your first assistant and get tasks off of your plate. So you create a job ad and let people know, you even post it on your Facebook and you start getting replies in.
It’s exciting, overwhelming and a little nerve wrecking at the same time. But it is important that you make sure that you’re looking at it from how it is going to help you grow your business. How is adding an assistant going to get you out of working in your business, so you can be the CEO and work on growing your biz.
Now you really need to investigate what type of assistant you want to hire. Let’s look at these 3 critical mistakes not to make when hiring your first assistant.
Mistakes Not To Make When Hiring Your First Assistant
Not Having Any Systems In Place
So you hire your assistant… there aren’t any videos created to teach her what she needs to do. You don’t have any idea what kind of tasks you could delegate to your new virtual assistant. How frustrating will that be for both of you? Super!
Whether you have hired someone for an hour or 5 each week, you need to have some tasks and directions already created. Think about tasks that aren’t money generating but that still need to get done. Go through the task and write down the steps that need to be done. Once you do that, then create a short video of you doing the task so you can give it to them when you are ready to assign the task to your assistant.
Remember, you’re hiring your first assistant to give you more time to build your business, get specific with what you need to get accomplished and your end goal with having your assistant.
Hiring A Friend
It gets easy to want to help out people you are close to. However, it can damper your friendship if you ask your new “friend” assistant to help you do something. When it doesn’t get done on time, its hard having THAT conversation about it not getting done without having someone get butt hurt.
If you decide to go against this, make sure you set clear boundaries and consequences when you give tasks and they don’t get done on time. Make sure you put procedures in place that you both will agree on will happen if things don’t get done, because it will and you don’t want to walk a tightrope when you are trying to get your point across that it needs to get done when it is assigned.
Of course there might be sickness and emergencies that happen, but that should not be the majority of the time. I had an assistant who consistently did not get tasks done because she was overwhelmed with life. Who isn’t? If you know someone who stresses at the drop of a dime, clearly, they aren’t assistant material.
Hiring An Unqualified Person
Let’s be clear, when hiring your first assistant, she/he won’t know how to do 100% of the tasks that you want to get done. However, if they have been an experienced Assistant, they should be able to do at least 50% of what you want done or have the ability to learn how to do it quickly.
When I got hired by 2 kindle ladies to do a variety of different tasks, I very rarely had to get on phone training calls with them. They were able to create a video that was 98% less than 5 minutes to teach me a task and 90% of the time I understood what I had to do. And what was even better is if I had to do that same task over again, we had a video I could reference if I forgot anything.
I am easily trainable. You have to make sure that your assistant is easily trainable or else instead of just handing off tasks, you’ll be hand holding and ain’t nobody got time for that.
When you’re hiring your first assistant, it is a lot to think about. You need to make sure you have some procedures and systems in place already so you aren’t rushing around trying to figure out what to do or how to teach it, etc.
If you already have an assistant, what are some mistakes you made when you were hiring your first assistant? Or what is something you learned when you hired an assistant?
I’d love to hear your answers! Please share them in the comments section!
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